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#CREATE ADDRESS GROUP IN OUTLOOK HOW TO#
#CREATE ADDRESS GROUP IN OUTLOOK WINDOWS 10#

Make sure the Show This Folder As An E-mail Address Book option is checked ( Figure F).įigure F Outlook can use a folder as an address book.In the resulting dialog, click the Outlook Address Book tab.Right-click the TechRepublic folder (Navigation pane) and choose Properties.If you don’t see the new folder listed as an address book, do the following: Click Save & Close to save the new group.įigure E The TechRepublic address book is the folder we created earlier.With all members selected, click Members and click OK.

(To add a subset of records, use the key while clicking to select noncontiguous contacts.) If all the contacts in the folder aren’t listed, check the missing contacts for an email address–they need one. In a large set, click the first member, hold down the key and click the last member. From the Address Book dropdown choose TechRepublic ( Figure E).Click Add Members in the Members group and choose From Outlook Contacts (this option might vary depending on your setup, but it should be the right choice for most users).In the New group (Home tab), click New Contact Group.

Now you’re ready to create the new contact group and populate it with the contacts in the TechRepublic folder as follows: Figure D The new folder contains copies of your TechRepublic contacts. If the new folder isn’t visible in the Navigation pane, close and relaunch Outlook. Figure C Create a new folder.Īt this point, you have a new contacts folder named TechRepublic with four contacts, as shown in Figure D.

In the resulting dialog, click New, enter TechRepublic ( Figure C), and click OK twice.įigure B Copy the contracts to a folder.

In the next submenu, choose Copy To Folder ( Figure B).

Right-click the selection and choose Move from the resulting submenu.

Click the first contact in the TechRepublic section and then hold down the key while clicking the last to select all the contacts in this group.

If you need to create a new folder, do the following: If you don’t press while dragging, Outlook will move the contacts from your default folder. Doing so will copy the contacts to the folder. If you have an existing folder where you can copy the grouped contacts, drag the group from the list to the folder while holding down the key.

Click the Company header cell to group your contacts by company ( Figure A).įigure A Group a list by the Company field.

Click Change View in the Current View group and choose List.

Open the People (Contacts) window if necessary.

The first step is to group the contacts by a related value–in this case, that’s a Company value of TechRepublic: To illustrate this easy grouping trick, we’ll populate a new group named TechRepublic with TechRepublic contacts. As you read, you’ll find that the context distinguishes the two uses. Second, a contact group is a collection of contacts you can refer to and use by name. First, by sorting a list view, we can see contacts in groups–contacts who are related by a field value. Throughout this article, you’ll see the term group used in two ways.

#CREATE ADDRESS GROUP IN OUTLOOK HOW TO#

SEE: How to update multiple Outlook contacts using an easy grouping trick Quick terms There’s no downloadable demonstration file for this article. In addition, the People window is the Contacts window in earlier versions. Contact groups are known as distribution lists in much older versions.

#CREATE ADDRESS GROUP IN OUTLOOK WINDOWS 10#

I’m using Outlook 2016 on a Windows 10 64-bit system, but this technique will work in earlier versions. Create a new group or edit an existing group by adding the folder.Copy the contacts to a new or existing folder.Group contacts appropriately in a list view.In this article, I’ll show you how to add multiple contacts to a contact group in three easy steps: Fortunately, you can use a shortcut if the contacts are related in some way. But if the group comprises dozens or hundreds of contacts, finding and adding each one individually to the group would be a tedious task. Creating the group is a quick and easy task if you add only a few contacts. You probably know what a contact group is–it’s what you use to send the same email to multiple people at the same time.

How to create a fun Fly In effect in PowerPoint Get lifetime access to Microsoft Office 2021 for just $50 If you create or update contact groups, you'll benefit from this simple grouping trick that lets you work with multiple contacts as if they were one. How to create and update Outlook contact groups the easy way